View the team calendar

The calendar shows every scheduled job and task so you can see availability, spot conflicts, and plan your week at a glance.

Open the calendar

Click Calendar in the left sidebar.

Switch views

Use the view tabs at the top right to change how the calendar is displayed:

• Month — full month grid.
• Week — seven days side by side with time slots.
• Day — one day, hour by hour.
• List — a compact chronological list of upcoming events.

Navigate dates

• Click Today to jump back to the current date.
• Use the Previous and Next arrows next to the month name to navigate forward or backward.

Search the calendar

Use the search box on the calendar (the magnifying-glass icon) to find a scheduled job or event without scanning the grid. Start typing — matching events are listed grouped by date, with a job count for each day. Clear the box to return to the normal calendar. If nothing matches, you’ll see “No events found” with a prompt to try a different search.

Create a task or job from the calendar

1. Click + Create in the top right.
2. Select Task or Job from the dropdown.
3. Fill in the details and save.

Unscheduled jobs panel

Jobs without a scheduled date appear in the Unscheduled panel on the right side of the calendar, with a count badge showing how many are waiting. Click the panel to expand or collapse it. On a desktop, drag any card onto a date on the grid to schedule it.

On a tablet or phone, dragging is turned off. Tap the unscheduled job card instead — it opens the job so you can set the Start Date and End Date to schedule it.

Reschedule by drag-and-drop

On a desktop, in Week or Day view you can drag a task or job block to a new time slot:

1. Click and hold the task or job block.
2. Drag it to the new time slot.
3. Release to save the new time.

On a tablet or phone, open the job instead and update its Start/End dates and times to move it.

FAQ

Which view should I use day-to-day?

Most retailers use Week view as the default — it shows enough horizon to spot conflicts but enough detail to manage hour-by-hour. Day is best for the morning install briefing; Month is best for capacity planning and seeing busy weeks at a glance.

Can I filter the calendar by employee or location?

Yes — use the filter controls above the calendar to scope to specific installers, sales associates, or store locations. Useful when you have multiple crews or branches and you only want to see one slice.

What’s the Unscheduled panel for?

It’s where jobs and tasks without dates queue up. As soon as you confirm a date with the install team or the client, drag the item from Unscheduled onto a time slot on the calendar — that schedules it.

Can I see other people’s tasks, or only mine?

Depends on your access level. Admin, Admin Staff, and Office Staff see the whole team’s calendar. Field Worker Staff (measurers) and Installer see only the jobs and tasks assigned to them — helpful for keeping crews focused on their day.

Why are some calendar entries different colors?

Each job has an optional Calendar Color you set when creating or editing it. Many retailers use colors to flag job types (installs in blue, measures in green, deliveries in yellow) so the week’s mix is readable at a glance.

Can I export the calendar to Google Calendar or Outlook?

Service Buddy itself manages the schedule, but if you’ve connected a calendar integration in Settings → Integrations, scheduled jobs sync to your external calendar. See Connect your calendar.

What happens if I drag a job and break a double-booking?

Service Buddy doesn’t block double-bookings — the new time saves whether or not it conflicts. Always glance at the calendar after a drag to confirm the new slot is open for the assigned installer.

Can I drag jobs on my phone or tablet?

No — drag-and-drop is desktop-only. On a tablet or phone, the calendar adjusts to a more compact view, and you schedule or reschedule by tapping a job to open it and setting its dates and times. Use a desktop when you want to drag jobs around the grid quickly.